Governance

BYLAWS OF LOG CABIN REPUBLICANS OF HOUSTON

Preamble

The following are the rules and standard practices for the group known as “Log Cabin Republicans of Houston” (the “Organization”), a Houston-based organization dedicated to the advent of a Gay, Lesbian, Bisexual, and Transgender (GLBT) affirming Republican Party.  These Bylaws shall come into force upon ratification by a two-thirds vote at a regular meeting of members.

ARTICLE I - GENERAL

1.1         Purposes.  The purposes for which Log Cabin Republicans of Houston is organized are:

1.1.1      To revise the platform of the Republican Party of Texas to support pro-GLBT policies and legislation.

1.1.2      To support the attainment of elected office by pro-GLBT Republican candidates in all levels of government representing the Greater Houston area in whole or in part.

1.1.3      To promote an environment of tolerance of GLBT persons and issues among the general population of Republican voters in the Greater Houston area.

1.1.4      To support national Log Cabin Republicans (National) in their policies, practices and endeavors.

1.1.5      To engage in any and all lawful activities incidental to the foregoing purposes, except as otherwise restricted herein.

1.2         Non-GLBT Issues.  The Organization shall take positions on non-GLBT equality related issues with a two-thirds majority vote at a general meeting, with exception to support any issues supported by National.

1.3.        Corporate Governance.  Notwithstanding any other articles of these Bylaws, any corporate governing authority not expressly vested by these Bylaws in the membership, members of the Executive Council, or Officers of the Organization, are expressly reserved to the Executive Council of the Organization.

ARTICLE II - MEMBERSHIP

2.1         Membership.  Membership in the Organization shall be by application.  Applications for membership and renewal of membership must be approved by the Council by majority vote.  No person shall be eligible for membership in the Organization before attending a meeting of the members or of the Council.

2.2         Dues.  The Council shall have the authority to establish, disestablish, and define dues for each member by majority vote.  The Council may waive dues for members on a case by case basis by majority vote.  Status as an Officer of the Organization shall not be a factor in the definition of dues for a member. The Council shall have the authority to set up a dues sharing system with national.

2.3         Rights of Members.  Each member shall have one vote in votes taken at meetings of members and at meetings of committees of which he or she is a member.  Each member may demand a vote by roll call. Members may not vote by proxy. Members may vote by phone with prior approval by the presiding officer. If a majority of members agree voting will be done by secret ballot.

2.4         Term of Membership.  Membership shall be for one year.

2.5         Resignation and Termination.  Any member may resign by filing a written resignation with any member of the Council.  Resignation shall not relieve a member of unpaid dues, or other charges previously accrued.  The Council shall have the authority to terminate any person’s membership by two-thirds vote.

2.6         Meetings of Members.  Meetings of members are open to the public.

2.7.1      Frequency.  Meetings of members shall be held no less than once a month. Other meetings as needed may be called by the Executive Council with one week’s notice by email to members.

2.7.2      Quorum.  The presence of one-third of the membership of the Organization shall constitute a quorum for the transaction of business for a meeting of members.

2.7.3      Location and Time.  A majority vote at the end of each meeting shall determine the location and time for at least the next meeting.  The Council shall set the location and time for any regular meeting of the members not so set by the members.

ARTICLE III - EXECUTIVE COUNCIL

3.1         General Powers and Responsibilities.  The Organization shall be governed by an Executive Council (the “Council”), consisting of the Officers of the Organization.  The Council shall establish policies and directives governing business and programs of the Organization and shall delegate to the members, subject to the provisions of these Bylaws, authority and responsibility to see that the policies and directives are appropriately followed.

3.2         Meetings.  The President shall have the authority to call and preside over Council meetings, and shall call no less than one meeting each quarter-year.  In the absence of a President, the Vice-President may call and preside over a Council Meeting.  In the absence of a President and a Vice-President, a majority of the Council may call and elect a member to preside over a Council meeting.  Notice of each meeting shall be given to each Council member not less than three days prior to the meeting.  Meetings are open to the members of the Organization, but only Council members may vote at meetings of the Council.

3.3         Minutes.  At meetings of the Council, business shall be transacted in such order as the President may determine from time to time.  The Secretary shall prepare minutes of the meetings which shall be placed in the minute books of the Organization.

3.4         Action by Written Consent.  Any action required by law to be taken at a meeting of the Council, or any action that may be taken at a meeting of the Council, may be taken without a meeting if consent in writing setting forth the action so taken shall be signed by two-thirds of the Council members.  Such consent shall be placed in the minute book of the Organization and shall have the same force and effect as a unanimous vote of the Council taken at an actual meeting.  The Council members’ written consent may be executed in multiple counterparts or copies, each of which shall be deemed an original for all purposes.

3.5         Quorum.  The presence of two-thirds of the members serving on the Council shall constitute a quorum for the transaction of business for a meeting of the Council.  The act of the majority of the Council members serving on the Council and present at a meeting in which there is a quorum shall be the act of the Council, unless otherwise provided by these Bylaws, or a law specifically requiring otherwise.  A Council member shall be considered present at any meeting of the Council if during the meeting he or she is in digital or telephone communication with the other Council members participating in the meeting.

3.6         Committees.  The Council shall have the authority by a majority vote to create committees that are under the jurisdiction of the Council and assign duties to those committees. Committee chairs shall not have a vote on the Executive Council.

ARTICLE IV - OFFICERS

4.1         Officers and Duties.  The Officers of the Organization and their respective duties are outlined below.  No person may hold more than one office.  No member shall be barred from running for office, nor shall any member be prevented from voting in Executive Council elections.

4.1.1      President.  The duties of this office include the promotion, growth, and stability of the Organization.  The President shall organize, call, and preside over meetings of the membership and of the Executive Council and any other duty that is not delegated to another office in the organization.

4.1.2      Vice-President.  The duties of this office include supporting the President in his or her endeavors and duties.  The Vice President shall take over the duties of the President in his or her absence.

4.1.3      Secretary.  The duties of this office include the maintenance of records concerning the Organization, including records under the care of other Officers.  The Secretary shall take the minutes of meetings of the members and of the Council, and shall record the votes of members during roll call votes.

4.1.4      Treasurer.  The duties of this office include the supervision of the monetary receipts and expenses of the Organization.  The Treasurer shall receive all moneys on behalf of the organization, deposit them in the Organization’s bank, write checks on behalf of the Organization with the consent of the Organization and the signature of the President, maintain the books of the Organization, and provide reimbursement for expenses made by members on the Organization’s behalf.  The Treasurer shall receive proof of expense before making reimbursement.

4.1.5      Public Relations Officer.  The duties of this office include the maintenance of good relations with outside organizations, public figures, and the media, and maintenance of records of correspondence with the same.

4.1.6      Membership Director.  The duties of this office include the growth of members within the organization.  The Membership Director shall find and implement ways to increase the number of members, and shall keep the rolls of members and applications for membership. It shall the duty of the Membership Director to annually compile a list of members to be presented and approved for renewal at the Executive Council meeting following the election of officers. The Membership Director shall plan and organize social events for the Organization.

4.1.7     Social Director.  The duties of this office include planning and organizing social events to grow comradery and fellowship between members. 

4.2         Election of Officers.  Elections of Officers shall be held at the regular meeting of members in January each year.  Members may nominate persons for membership on the Council, which shall be agreed to by a simple majority of the members.  If no candidate receives a majority of the vote on the first ballot, a runoff shall take place immediately between the two candidates receiving the most votes in the first ballot.

4.3         Obligations of Officers.  The officers are expected to promote, volunteer for, donate money to, and otherwise aid the campaigns of endorsed candidates.  Members are obligated to not promote, volunteer for, donate money to, and otherwise aid the campaigns of opponents of candidates endorsed for general election races.  If a member out of good conscience cannot support an endorsed candidate, then he or she is free to abstain from involvement in the race.

4.4         Term of Service.  Officers shall serve until the next regular election of Officers.

4.5         Vacancies.  Vacancies arising before the next regular election of Officers shall be filled by election by the membership at the next regular meeting of members, or else left vacant.

4.6         Removal.  An Officer may be removed, with or without cause, by a two-thirds vote of the other members of the Council.

ARTICLE V - ENDORSEMENTS

5.1         General.  Notwithstanding Article V of these bylaws, the Organization shall make no endorsement which contradicts the rules set forth by National.

5.2         Eligibility. The Organization may endorse Republican candidates for elected office in Republican primary and general elections.  Endorsements for elected office shall be made within six months of the election and no less than one month before the election.  No candidate shall be eligible for endorsement by the Organization who is running in a partisan race and is not running as a Republican.  No more than one candidate can be endorsed in the same race.  Any successful candidate endorsed in a primary race is automatically endorsed for the subsequent runoff or general elections.

5.2         Screening.  The Council, or a committee assembled by the Council for the purpose, shall screen candidates for endorsement. Candidates may screen over videoconference. No candidate shall be eligible for endorsement by the Organization without screening in person.  The Secretary shall make a recommendation to the members for races for which the Council screens candidates.  The committee chairperson shall make a recommendation to the Secretary for dissemination to the members for races for which a committee screens candidates.

5.3         Endorsement.  Motions to endorse a Republican in a partisan election shall be approved by a majority vote at a regular meeting of the members.  Motions to endorse a candidate in a nonpartisan election shall be approved by a two-thirds vote at a regular meeting of the members.  Motions to endorse Yes or No votes on propositions and constitutional amendments related to GLBT issues shall be approved by a majority vote at a regular meeting of the members. Sponsorship of a ballot propositions shall only happen with a four fifths majority vote at a general meeting.

5.4         Revocation.  The Council may, by a majority vote, authorize the President to make a motion at a regular meeting of the members to revoke a candidate’s endorsement.  Motions to revoke endorsements shall be ratified by a majority vote.

5.5         Publicity.  Candidates may choose to receive our endorsement confidentially.  The names of candidates receiving a private endorsement shall not be given to any person not a member of the Organization. Private endorsements shall be restricted to Republican Primary elections.

5.6         Benefits of Endorsement.  Candidates choosing to receive a public endorsement shall receive volunteers and funds, as available.  Candidates choosing to receive a private endorsement shall receive volunteers only, as available.  Volunteers and funds shall not be provided to non-endorsed candidates.  Candidates choosing to receive a public endorsement shall take priority in volunteer allotment.

ARTICLE VI - OTHER MATTERS

6.1         Fiscal Year.  The fiscal year of the Organization shall be from January 1st to December 31st.

6.2         Books and Records.  The Bylaws, books, and records of the Organization shall be available to members for review upon request.  The Bylaws, books, and records of the Organization, and any information capable of identifying members of the Organization, are otherwise confidential, and release of them, in whole or in part, shall require the expulsion of the member or Officer guilty of the release.  Members wishing to waive the confidentiality of their membership in the Organization may do so by written consent lodged with and maintained by the Membership Director.

6.3         Yearly Audit.  At the close of the fiscal year, the Treasurer shall present the books of the Organization to the Council for inspection and ratification.  Ratification of books shall be by two-thirds vote.

ARTICLE VII - EMENDATION AND REPEAL OF BYLAWS

7.1         Amendments.  The members may propose amendments to these Bylaws which shall then be ratified by a two-thirds vote at two consecutive regular meetings of the members.  Such amendments shall add new Sections or Subsections, repeal existing Sections or Subsections, or amend existing Sections or Subsections.

7.2         Repeal.  The members may propose the repeal of these Bylaws as a whole which shall then be ratified by a four-fifths vote at two consecutive regular meetings of the members.

 

Last Amended on February 9th, 2022

 

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  • Danny Stevens
    published this page 2022-04-25 17:29:15 -0500
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